#Power utility software for engineering manual
What happens when employees change positions or transition to other careers? The empire of manual procedures is often lost or not transferred properly to new staff. Companies can quickly find the number of different methods they use to record and store data is unmanageable. The shift operator and shift leads will find their digitized shift turnover checklist in their inbox waiting for completion.Įveryone feels the urge at one point or another to just say, “We’ll just create a quick database or spreadsheet to record this.” That just adds to the problem. Going one step further, they’ve automated creation of a form every 12 hours and assigning it to the shift lead, requiring them to fill out the form at the end of each shift. To become more efficient, accurate and help prevent missing checklists, customers have converted them to a workflow. Traditionally this is performed by a paper form. Shift turnover checklists are used by shift operators to record the day’s activities. Shift Turnover or Shift Handover checklists are also another area we’ve seen huge time savings and improved compliance. More info here on Safety Work Permit System. The digitized permit for work was immediately available for supervisors to review and they are able to capture each and every form online. With the ability for the digitized forms to prepopulate certain fields for the technicians (contact info), they also saved a lot of time in filling out the permit. Field force technicians could then use a mobile device, filling out the form using a tablet and immediately submit it. To resolve this problem, they converted the Safe Work Permits into a workflow, translating the complex paper form into an organized digital form. And with the paper forms being hand delivered, it could take days or weeks for management to be able to review the completed work permits. For compliance and safety reasons, the energy company was required to maintain and store all the safety work permits for historical purposes.Īt the end of the year, only a quarter of the permits to work made it back. They literally had a paper form and checklist they would fill out on site and eventually send to corporate for compliance. Field force technicians would fill this form out when they were to begin work on a wind turbine or solar panel. One of our customers had a manual Safety Work Permit process using a Safe Work Permit form (Safe Job Procedures or Job Safety Plans) in paper format. Workflows developed for the energy and utility industry processes can provide visibility that will positively impact revenue. There may be significant pricing and revenue opportunities missed if a plant takes a derate or outage during peak pricing and market conditions. The commercial team has a chance to review market and pricing conditions before the outage is scheduled or commences. This allows the commercial or power marketing team an opportunity to review outages as they are being scheduled in real-time. We’ve seen customers use workflows to enable a review process for outage management scheduling. Let’s take a few short examples and we’ll go into more detail about these further in the article.
How can implementing workflow software benefit the energy industry, utilities, power producers, generators and transmission operators? Resources: workflows consume resources such as employees time, materials or opportunity costs of lost production.Repeatable: the workflow is executed more than once and possibly dozens if not hundreds of times within a reasonable timeframe.Orchestrated: the workflow us defined in advance and can be documented (i.e.
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